Proposed High School MIS

Introduction

Many schools and organizations are adapting computerized means of performing their day-to-day information requirements. The world is fast becoming computerized and there is need to keep pace with the technological advancement in every sector of the economy.

This system seeks to address the problems posed by using the manual systems and expensive market systems at High school. These problems are: slow and time-wasting nature of work, difficulty in updating of records, error prone due to unreliable nature of humans. Difficulty to discover any error that may occur in the course of the work, costly in the long-term and humans suffer from fatigue and are never truthful with their decision making, expensive and always exposed to the risk of providing unreliable and incorrect information leading to great need of computerized information system. It is essential that the problems above are addressed effectively by the new systems.

Objectives

Objectives of this research paper are:

  1. To enable to electronically handle the process of registration of new students.
  2. To enable computerized processing of students fees transactions.
  3. To enable computerized handling of students accommodation needs.
  4. To handle all processes of examination entry and enable manipulation of examination records.
  5. To provide examination reports.

Scope and limitations of the study

This research paper is supposed to implement a school information management system with the capabilities to perform the registration of students and manage students’ registration details, manage students’ accommodation needs, manage their financial transactions and their examination records.

Literature review

It is reported that information systems research is normally irrelevant and of no consequences because it fails to address the real challenges that concern practitioners or because it does not apply knowledge they can apply to in their work (Booch, 1994). Because many people are yet to embrace the use of management information systems, few academics have significant experience of developing such systems, and in general there is poor understanding within the society of the contexts of management information systems. Liu (1998) comments that there is clearly need to look at what the system developers do in their everyday work and understand the process they use. Such practical knowledge also forms the basis of new models and theories.

Whitley (1998) calls for an investigation of development practices ‘in the wild’, given that “concerns about the effective design of complex information systems … have suddenly become very practical problems for large numbers of individuals and organizations. Narayanan (2004) has signaled “an urgent need for consolidating basic scientific research and developing theoretical foundations for the design, use, and evaluation of [information] systems”.

Management information systems development practice and usage

A different picture emerges within MIS development. The greatest numbers of applications are for Business Applications, followed by Information/Reference and Training/Education applications. As one might expect, there is little outsourcing except for the development of Business Applications that use Multimedia Data. It is probable that such applications would require specialized database expertise from software houses that are sought out for those skills.

It is apparent that the skills required in designing, developing, and supporting industrial strength information systems were so diverse that no single individual could possibly possess them all. It is now generally acknowledged that the development of MIS is a collaborative activity that should properly involve an integrated team of specialists. Naturally, the composition of a MIS development team shall depend on the characteristics of the research paper at hand, – such as size, complexity, use of media components, and application type. While management information systems may offer a great deal of benefit, if implemented and used correctly, it is not unheard of for a well-designed system to be misused or subject to human error. Some business leaders have made the mistake of believing that once they have found the most appropriate system and brought it online, all their informational concerns will have been addressed.

Methodology

The methodology that will be applied by the study has been chosen in order to acquire information and deduce conclusions about the adoption of computerized information system. For the purpose of this research paper, I will be using RAD.

RAD (Rapid Application Development)

RAD uses minimal planning in favor of rapid prototyping. The planning of software development using RAD is interleaved with writing the software itself. The lack of extensive pre-planning generally allows software to be written much faster, and makes it easier to change requirements. The phases involved here are:

Phase 1: Requirement Planning

This phase deals with identifying the organization’s information needs, research paper scope, constraints, and system requirements.

Phase 2: Requirement Analysis

This level involves the modeling of the current system and deciding which way to follow in using the various methods of data representations. Also it involves:

Investigation of the current environment

This involves the study of the current system and its surrounding which comprises of users of the system, the information processed and structural integrity of the system.

The data and information processed in the system is in large amounts hence the need to develop a more comprehensive database to handle the large amounts of data, efficiency in performance, accessibility, and reliability in searching the particular data if needed or from any location through an external socket (LAN).

Phase 3: Requirement Specification

Requirement specification is used to describe the operating environment and proposed features of the new program. In information processing, specifications describe data records, programs, and procedures involved in a particular task or processing of a process or transaction. Depending on the software requirements more precisely the user requirements and even the system requirements leads to the formation of a Requirements Specification Document.

Phase 4: Logical System Specification

As the final analysis of the system requirements the desired platform both in hardware and software have been desired through technical options and logical system design .hence the formation of a logical system in which it describes the entity of a real system. Also involves two areas of study:

Technical system options

Like the business options, technical system options provide a large number of options for the implementation of the new system which are generated. The considerations here include:

  • The hardware architectures
  • The software platforms
  • Cost of implementation
  • Technical staff required
  • Knowledge of the development team
Logical system design

This involves the logical implementation of the designed system but not in the physical aspect of the human interface and computer interface, which results of the user interface. This interface helps the user interact with the system interface in terms of command prompt options and menu properties. This option uses the main events, function descriptions and output products of phase two incorporate the formation of data catalogue and logical data structures in the logical system design.

Phase 5: Physical Design

This is the final stage where all the logical specifications of the system are converted to descriptions of the system in terms of real system in hardware and software platforms. It is technical stage but simple overview is presented.

Logical data structures are converted into a physical database, whereby the structure of the functions and how they are implemented is specified and implemented to optimize the necessary size and performance requirements is performed.

The output is a complete physical design of a complete system with simpler clarification for development team with specific software and hard ware standards to meet the appropriate standards.

Conclusion

In every way the research paper will help enhance the capabilities of high school information systems for the better. The current management information systems firms provide the service at a very high cost which is not within the budget o major high schools. The research will help create a simple, affordable and effective system that can help transform the existing systems.

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